PALMER TOWNSHIP BOARD OF SUPERVISORS
REORGANIZATION/GENERAL BUSINESS MEETING
JANUARY 5, 2009
A reorganization/general business meeting of the Palmer Township Board of Supervisors was held on Monday, January 5, 2009 at 7:00 p.m. in the Community Room of the Palmer Library with all Supervisors in attendance. Also in attendance were the Township Manager, Director of Public Services, Police Lieutenant Trinchere and Attorney Christy Schlottman. The Township Solicitor was absent. Colver convened the meeting and led those present in the Pledge to the Flag.
2. MEETING TURNED
OVER TO TEMPORARY CHAIRMAN WHO WILL CALL FOR NOMINATIONS FOR CHAIRMAN
Colver turned the
meeting over to Temporary Chairman Robert Lammi who called for nominations for
Chairman for the year 2009. On motion by
Panella, seconded by Mitchell,
3. NEWLY-ELECTED
CHAIRMAN WILL CALL FOR NOMINATIONS FOR VICE-CHAIRMAN
Temporary Chairman Lammi
then turned the meeting over to re-elected Chairman
4. APPOINT
SECRETARY
INFORMATION
The Township Manager recommends he be
appointed as secretary/treasurer.
DISCUSSION
On motion by Lammi, seconded by Panella,
and agreed by all, the Board appointed
5.
APPOINT PUBLIC RECORDS OFFICER
INFORMATION
The Township Manager recommends he be
appointed as the public records officer.
DISCUSSION
On motion by Mitchell, seconded by Smith,
and agreed by all, the Board appointed
6.
ESTABLISH AMOUNT OF
TREASURER’S BOND
INFORMATION
The Board needs to establish the amount of
the treasurer’s bond for 2009. The
current amount is $3 million.
DISCUSSION
On motion by Lammi, seconded by Mitchell, and agreed by all, the Board voted to establish the treasurer bond at $3 million for 2009.
7. APPROVAL
OF DISBURSEMENT OF FUNDS – JANUARY 5, 2009
INFORMATION
The report will be provided at the meeting.
DISCUSSION
On motion by Mitchell, seconded by Panella, and agreed by all, the Board voted to approve the disbursement of funds for January 5, 2009.
8. APPROVAL
OF MINUTES – DECEMBER 23, 2008
DISCUSSION
On motion by Panella, seconded by Smith, and agreed by all, the Board voted to approve the minutes of December 23, 2008.
9. DISCUSSION OF 2009 ASSIGNMENTS
INFORMATION
The Board needs to approve/disapprove the
following assignments:
Planning
Liaison – Robert A. Lammi
Recreation
Board Liaison – Robert Smith
Suburban
Palmer
Municipal Fire Department Liaison –
Shade
Tree Commission Liaison – Ann- Marie
Panella
Environmental
Steering Committee Liaison – Robert
Lammi
Township
Engineer – to appoint J. Scott Pidcock
as Township Engineer
Sewage
Enforcement Officer – to appoint Ronald
Gawlik, Jeffrey Matyus and Scott Beiber
Township
Solicitor – to appoint Charles Bruno as
Township Solicitor
Zoning
Hearing Board Solicitor – will be
appointed by Zoning Hearing Board at a fee of $120.00 per hour.
Earned
Income Tax Collectors – to reappoint
Vacancy
Board – to appoint Virginia Rickert to
the Vacancy Board, said Board exists and is used to break a tie if one exists
due to a vacancy on the
Township
Physician – Coordinated Health Systems,
DISCUSSION
On motion by Panella, seconded by Smith, and agreed by all, the Board approved the 2009 assignments as listed above.
10. DISCUSSION
TO APPROVE LAFAYETTE AMBASSADOR BANK TO HANDLE ALL TOWNSHIP FUNDS
INFORMATION
The Board needs to approve/disapprove Lafayette Ambassador Bank
to handle all Township funds.
DISCUSSION
On motion by Mitchell, seconded by Panella, and agreed by all, the Board voted to approve Lafayette Ambassador Bank to handle all township funds for 2009.
11. DISCUSSION TO APPOINT
INFORMATION
The
Board must approve/disapprove the appointment of all supervisors as road
masters and superintendents at a rate to be determined by the auditors.
DISCUSSION
On motion by Lammi, seconded by Smith, and agreed by all, the Board voted to appoint all supervisors as road masters and superintendents.
12. DISCUSSION
OF REAPPOINTMENTS TO THE PLANNING COMMISSION
INFORMATION
The
Board needs to approve/disapprove the reappointment of Jo-Ann Stoneback and
Richard Wilkens to four-year terms on the Planning Commission, terms to expire
12/31/12.
DISCUSSION
On motion by Lammi, seconded by Smith, and agreed by all, the Board voted to reappoint Jo-Ann Stoneback to a four-year term on the Planning Commission, term to expire 12/31/12.
On motion by Lammi, seconded by Smith, and agreed by all, the Board voted to reappoint Richard Wilkens to a four-year term on the Planning Commission, term to expire 12/31/12.
13. DISCUSSION
OF REAPPOINTMENT TO THE ZONING HEARING BOARD
INFORMATION
The
Board needs to approve/disapprove the reappointment of Daniel Caravetta to a
three-year term on the Zoning Hearing Board, term to expire 12/31/11.
DISCUSSION
On motion by Mitchell, seconded by Panella, and agreed by all, the Board voted to reappoint Daniel Caravetta to a three-year term on the Zoning Hearing Board, term to expire 12/31/11.
14. DISCUSSION
OF REAPPOINTMENT TO THE RECREATION BOARD
INFORMATION
The
Board needs to approve/disapprove the reappointments of Mark Knox and
DISCUSSION
On motion by Smith, seconded by Mitchell, and agreed by all, the Board voted to appoint Mark Knox to a five-year term on the Recreation Board, term to expire 12/31/13.
On motion by Smith, seconded by Mitchell, and agreed by all, the Board voted to appoint Jeff Young to a five-year term on the Recreation Board, term to expire 12/31/13.
15. DISCUSSION
OF REAPPOINTMENT TO THE PALMER MUNICIPAL SEWER AUTHORITY
INFORMATION
The
Board needs to approve/disapprove the reappointment of William Smolow to a
five-year term on the Palmer Municipal Sewer Authority, term to expire
12/31/13.
DISCUSSION
On motion by Panella,
seconded by Smith, and agreed by all, the Board voted to reappoint William
Smolow to a five-year term on the Palmer Municipal Sewer Authority, term to
expire 12/31/13.
16. DISCUSSION OF
REAPPOINTMENT TO THE SHADE TREE COMMISSION
INFORMATION
Steve
Shadle does not want to be reappointed to the Shade Tree Commission. The Board needs to appoint a new member to a
five year term on the Shade Tree Commission, term to expire 12/31/13.
DISCUSSION
Colver said we
need to find a new member for the Shade Tree Commission. Colver said it is a three person commission
with Gordon Santee and Robert Rizzolino as current members. Colver said Steve Shadle is not interested in
reappointment. Colver said we do not
have anyone to appoint tonight so if anyone is interested in the position they
should submit a letter of interest to the township manager.
17. DISCUSSION
OF APPOINTMENT OF THE EMERGENCY MANAGEMENT DIRECTOR
INFORMATION
The
Board needs to approve/disapprove the reappointment of
DISCUSSION
On motion by Lammi,
seconded by Smith, and agreed by all, the Board reappointed
18. DISCUSSION OF THE MEETING DATES
The
Board needs to approve/disapprove the meeting dates for 2009 as follows: regular meetings of the Palmer Township
On motion by Mitchell, seconded by Panella, and agreed by all, the Board approved the 2009 meeting dates as noted above.
19. DISCUSSION
OF APPOINTMENT OF VOTING DELEGATE AT 2009 STATE ASSOCIATION ANNUAL CONVENTION
The Board needs to appoint a voting delegate
for the 2009 State Association Annual Convention.
DISCUSSION
On motion by Smith, seconded by Mitchell, and agreed by all, the Board voted to appoint Robert Lammi as the voting delegate at the 2009 State Association Annual Convention.
20. APPOINTMENT OF THE 2009 TOWNSHIP COG DELEGATE AND ALTERNATE
INFORMATION
The Board needs to appoint members of the Board as the 2009 COG delegate and alternate.
DISCUSSION
On motion by Mitchell, seconded by Smith, and agreed by all, the Board appointed Robert Lammi as the 2009 COG delegate and Ann-Marie Panella as the COG alternate.
21. DISCUSSION
OF HOLIDAYS
The Board needs to approve/disapprove the following
holidays for 2009:
New Year’s Day –Thursday, January 1, 2009
Good Friday – Friday, April 10
Memorial Day – Monday, May 25
4th of July – Observed Friday, July 3
Labor Day – Monday, September 7
Veteran’s Day – Wednesday, November 11
Thanksgiving Day – Thursday, November 26
Day after Thanksgiving Day – Friday, November 27
Christmas Day – Friday, December 25
DISCUSSION
On motion by Panella, seconded by Mitchell, and agreed by all, the Board voted to approve the holidays as listed for the year 2009.
22. DISCUSSION
REGARDING GRAY CONNECTIVE PROPOSAL
The Board needs to approve/disapprove
partnering with Gray Connective to install a four panel ground mounted 1
kilowatt solar array at the
DISCUSSION
Colver
said this was presented to us at our last meeting and since then we received a
proposal from Kevin Gray asking for some financial backing toward the
project. Lammi asked from an educational
prospective what are you proposing and how do you see the township using
this. Gray said it depends on how
technical you want to be. You can show the
information on your website indicating what it is producing or you could make
literature available at the community center explaining the methodology behind
it. Gray said it will get people to think
about other ways of conserving energy.
Gray said it is a whole process and he feels it would be good for the
township to promote it to its residents.
Colver said people will definitely start asking questions once they see
it. Panella asked if there is something
we can do to show how it works. Gray
said an interface could be setup on a website showing how many kilowatts are
used each day, etc. Gray said an
inverter shows how much energy is being generated from it. Gray said you can take it to any level on how
you want it demonstrated. Gray said it would
be a four or six panel solar array. The
Board reviewed his proposal and photo.
Lammi asked the township manager and public services director if there
could be grant money available for us to do this. Gray said some colleges in the area have
received grants. Anckaitis said he would
have to research it.
On
motion by Smith, seconded by Lammi, and agreed by all, the Board agreed to approve
the concept of the project to partner with Gray Connective Inc. to install a
four or six panel ground mounted 1 kilowatt solar array at the Charles Chrin
Community Center with two Board members working with Kevin Gray on the
appropriate location and size of the solar array and the township staff looking
into grants that may be available to cover the $3,500 cost to the
township.
23. THE
CENTER FOR ANIMAL HEALTH AND WELFARE ANIMAL SERVICES AGREEMENT
The Board needs to approve/disapprove
entering into a contract with The Animal Health and Welfare Shelter for 2009.
DISCUSSION
On motion by Mitchell, seconded by Smith,
and agreed by all, the Board authorized the Chairman to sign The Animal Health
and Welfare Shelter agreement for 2009.
24. FUEL AND TREE REMOVAL BID AWARDS
INFORMATION
The Public Services Director will be opening bids on Monday, January 5, 2009 at 10 a.m. and will bring his recommendations to the meeting for the Boards decision.
DISCUSSION
On motion by Smith, seconded by Lammi, and
agreed by all, the Board voted to award the diesel bid to Farm and Home,
On motion by Lammi, seconded by Smith, and
agreed by all, the Board approved awarding the unleaded gasoline bid to
Isobunkers LLC,
25. PERMISSION TO
ADVERTISE POLICE PENSION ORDINANCE
INFORMATION
The Board needs to approve/disapprove advertising the Police Pension Ordinance.
DISCUSSION
Anckaitis said the packet of information you received is from our actuary, Conrad Siegel, and it states we need to adopt a plan document by ordinance.
On motion by Mitchell, seconded by Panella,
and agreed by all, the Board authorized the solicitor to advertise the police
pension ordinance for future adoption.
On motion by Smith, seconded by Panella,
and agreed by all, the Board authorized the Chairman to sign the police pension
plan trust agreement.
26. PUBLIC COMMENT
None
27. REPORTS
Manager
· Anckaitis wished everyone a happy new year and he had one personnel item for executive session.
Solicitor
·
Attorney Schlottman had a maintenance agreement
for the Highlands of Glenmoor accepting right-of-way on
·
Schlottman said a memo was distributed to the
Board from Strausser Enterprises related to their
Supervisors
· Lammi said regarding federal projects being discussed in Washington to get the country going again he asked the township manager if the township could get any federal funds for the Greenwood Avenue project through some of the new funding. Anckaitis said he cannot answer that until the bill is passed and then we can see what all is included in the bill. Anckaitis said it is something he will definitely look into when it gets to that point.
On motion by Mitchell, seconded by Panella, and agreed by all, the meeting was adjourned at 8:15 p.m. with one personnel item for executive session.
Respectfully submitted,
Robert G. Anckaitis
Township Manager