PALMER TOWNSHIP RECREATION

November 20, 2007

 

 

The regular monthly meeting of the Palmer Township Recreation Board was held on Tuesday, November 20, 2007 at 7:30 p.m. with all members in attendance except Walker, McBriarty and Bellis.  Chairman Nielsen opens the meeting at 7:50 p.m.

 

APPROVAL OF MINUTES OF OCTOBER - On motion by Worley, seconded by Young, and agreed by all, the minutes were approved as written after a change was made which stated the liaison is to sign all purchase orders not the commissioners.

 

TREASURER’S REPORT – Football was over budget but was justified with extra equipment that was needed.  Worley reviewed the purchase orders from football and there was discussion on the process of the equipment ordering for all sports.  The Recreation Board liaison must fill out the purchase order and forwarded to the public services director in the municipal building for signature and to be sent out for ordering.  If an order is put in for equipment with no signed purchase order the person who did the ordering will be responsible for the bill.  The original procedure will be reviewed for the ordering of equipment and each commissioner will be informed of this.  Commissioners are to contact their liaison when they need equipment.  The Recreation Board will meet with the AA at their January general membership meeting to review the procedures. There was discussion on the t-shirts for teams and if they could give these shirts away to the kids at the end of the season.  This used to be done but now they have to re-visit this. Smith will discuss this with the township manager but noted that he will inform all that these t-shirts can not be given away with the price of them.

 

The Treasurer’s Report will be held until next meeting.

     

PUBLIC COMMENT/CORRESPONDENCE –

 

Information from Kate Brandes, Northampton County Conservation District and a member of the Bushkill Streams Conservancy, is attached for review and recommendation to the Board of Supervisors in regards to Mill Race Park plantings – On motion by Knox, seconded by Young, and agreed by all, the Board approved the recommendation by the Parks Superintendent and Public Services Director in regards to the plantings at Mill Race Park.

 

There was a request from the LaCrosse Commissioner for the use of Mill Race field for March 1st through June 30th.  Board members discussed the season for this sport.  On motion by Worley, seconded by Young, and agreed by all, the Board designated March 29 to June 30th for the season for LaCrosse and approved the use of the field for this time period.  Knox will notify Doerner of this date.

 

 

 

 

 

A request was submitted from Walk MS to use Fairview Park on Sunday, April 27, 2008 for their annual walk.  On motion by Knox, seconded by Young, and agreed by all, the Board approved the request to use the park and the bike path for this annual event.  They are to forward their insurance as well as contact the police department since they will be crossing roadways.

 

REPORTS –

 

Baseball – Smith reported that he has turned over three names to Diane Grube to write letters to get uniforms returned.  Grube reported that she was in touch with two out of the three people and noted one uniform will be returned to the municipal building and Bob Florich has the uniforms from other team and will get them turned in.  Smith also noted that effectively immediately Jim Schwab is the only one allowed in the equipment room, no one else is allowed to come into the building to get the key to get into this room.   Jim has a system and keeps everything recorded.  If there is an emergency to get equipment whoever needs it should contact Diane Grube who in turn will contact Bob Smith or they are to contact Bob Smith but everyone should be able to get everything they need from Schwab before the season starts.

 

Budget – Young noted that the water lines to the baseball fields in 2008 were cut from the budget.

 

Egg Hunt – Nielsen reported that she was in the process of going over the candy order.  Smith noted we need more candy!

 

Maintenance – Worley reported that the phones are finally working as well as the alarm system.

 

Football – Worley reported their season is over and they are in the process of receiving and reviewing equipment

 

Soccer – Knox reported they had two teams win championships.  Everything went well this year and all equipment except 4 uniforms are in.

 

Development – Mandy Partners – Van Buren Road – Young reviewed this plan with the Board.  Board discussed the continuation of the bike path thru this proposed development and commented that they would like to see one side of Corriere Road blacktopped for the bike path.  Board to think about this until the site plan comes in.

 

 

Old Business – Nielsen noted that at the last meeting there was discussion on the Circle Systems bill and what was still owed from the AA.  She reported that this bill was paid by the AA so the Recreation Board did not have to pay it. 

 

 

 

New Business – There was another discussion on meetings in 2008.  On motion by Worley, seconded by Knox, and agreed by all, the meetings from now on will be held at 7:30 p.m. and will be held every month.  Board felt this was a better time or else they would lose their secretary!!!!!!!  Also, with the possibility of some changes to the Board there may not be any problems with members getting to the meeting on time.

 

Nielsen reminded everyone that there will be a joint meeting with the AA on Thursday, January 17, 2008 and it will be advertised.  This meeting is to review procedures for the Boards.

 

There is no meeting in December.  Next scheduled meeting will be Tuesday, January 15, 2008 at 7:30 p.m.

 

Nielsen wished everyone a happy holiday season!

 

On motion by Young, seconded by Knox, and agreed by all, the meeting was adjourned at 9:30 p.m.

 

                                                                              Diane Grube, Corr. Sec.